2.1. Personal information is information or an opinion about you from which you can be reasonably identified.
3.1. The Group collects personal information so that it can administer your investment in the Company, provide facilities and services that you request and comply with its legal obligations. If the Company or Group does not collect your personal information, it may not be able to provide you with these services.
4.1. In the course of administering your investment and providing you with associated products and services the Company and Group may collect and hold the following personal information about you:
(a) your name;
(b) address and other contact details;
(c) date of birth;
(d) tax file number (TFN); and
(e) banking details.
4.2. Generally, the Group will not collect sensitive information about you (such as your race or ethnic origin, political beliefs or religion). If the Group needs sensitive information, it will ask your consent when it collects this information and comply with the Australian Privacy Principles contained in the Privacy Act 1988 (Cth).
Collecting information from you
5.1. How the Group collects your personal information will largely depend on whose information it is collecting. If it is reasonable and practicable to do so, the Group will collect personal information directly from you.
5.2. Depending on how you choose to interact with the Group, the Group may collect your personal information when you contact the Group or its service providers by telephone, by email, through the Group’s websites or when you complete a form or document and provide it to the Group.
Collecting information from third parties
Collecting information from visits to the Group’s websites
5.5. The Company and Group may collect information based on how you use their websites including through ‘cookies’, web beacons and other similar technologies. Cookies are small text files that websites or apps may place on your computer or device and collect non identified/anonymous information about the users of its website such as the number of visitors, the number of pages viewed and the internet advertisements which bring visitors to the website.
5.7. No attempt is made by the Group to use this information to personally identify you. We record a variety of information from interactions with our online services including IP address, locations data (where available and not disabled by the user), dates, times, and other user activity. In most cases we will not be able to reasonably identify an individual from the information collected. However, if cookie information is linked with personal information we hold about you as set out above, this cookie information becomes personal information and will be treated in the same manner as the personal information to which it has been linked.
5.8. You can remove or reject cookies by adjusting the settings on your web browser.
5.9. If the Group receives personal information that it has not requested, or it determines that the personal information received is not reasonably necessary to provide its services, the Group will take reasonable steps to de-identify or destroy that personal information.
Storage and security of your personal information
6.1. The security of your personal information is of paramount importance to the Group and it takes reasonable steps to protect the personal information it holds about you from misuse, loss, unauthorised access, modification or disclosure. The Group has a number of safeguards in place to protect the personal information we hold, including password protected databases, staff training and system firewalls. The Group maintains password security and restricted access to all electronic documents containing personal information and stores hard copy documents in secured locations.
6.2. The Group will take reasonable steps to destroy or permanently de-identify personal information if it is no longer needed for the purpose for which the information was used or disclosed.
7.1. The Group may hold, use or disclose your personal information so that it can administer your investment in the Company and provide facilities and services that you request.
7.2. The Group may also collect, hold, use or disclose your personal information to:
(a) consider any concern or compliant that you raise against the Group or to manage any legal action between you and the Group;
(b) prevent or investigate any actual or suspected fraud, unlawful activity or misconduct;
(c) identity you or establish your tax status under any Australian or foreign legislation; or
(d) comply with any relevant laws, regulations, codes or practice and court orders.
8.1. The Group does not sell, rent or trade personal information to, or with, third parties.
8.2 . The Group’s websites may contain links to other websites. The Group does not share your personal information with those websites and it is not responsible for their privacy practices.
8.3. In some circumstances your personal information may be disclosed to service providers that perform a range of services on behalf of the Group including:
(a) mailing houses and printing companies;
(b) auditors and solicitors;
(c) registry providers;
(d) information technology vendors; and
(e) other consultants.
8.4. Personal information may be disclosed to third parties in Australia and overseas.
8.5. If the Group transmits your personal information over the internet (for example to third parties who hold data outside Australia) we will take reasonable steps to maintain the security of any personal information to prevent misuse and unauthorised access. Despite these protection mechanisms, you should be aware there are inherent risks associated with the transmission of data over the internet and we cannot guarantee any transmission will be completely secure.
8.6. Where the Group discloses your personal information to its service providers, it will take steps to ensure that they are authorised to only use personal information in order to perform the functions required by the Group and in accordance with the Privacy Act 1988 (Cth).
8.7. The Group may also disclose your personal information to law enforcement agencies, courts or government agencies where required to comply with specific legal requirements. In particular, the Corporations Act 2001 (Cth) requires certain information about you to be included in the Company’s registers which are able to be accessed by the public.
9.1. You may contact the Group to request access to the personal information that it holds about you at any time. You may also ask the Group to correct information about you that you may believe is inaccurate, incomplete or out of date.
9.2. Please contact the Group using the contact details below if any of the personal information that the Group holds about you is not correct or complete, or if you wish to request access to the personal information which the Group holds about you. The Group will need to verify your identity before giving you access to, or correct, your personal information.
9.3. In certain circumstances, the Group may not be able to correct or provide you with access to your personal information. In these circumstances, the Group will write to you to explain and provide the reasons why.
10.1. If you have a complaint related to how the Group has managed your personal information, please contact the Group using the contact information below. The Group may ask you to place your concerns in writing in order for it to fully understand and investigate the issues you have raised. We will endeavour to respond to your request within 30 days. All such complaints will be handled with the appropriate discretion.
10.2. If a compliant remains unresolved, you may access an external dispute resolution service or apply to the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au to have the complaint heard and determined.
10.3. Further information on the Act and the Australian Privacy Principles, can be found at www.privacy.gov.au.
Tel: +61 8 6314 3061
Mail: Moneghetti Minerals Limited, Suite 2, 103 Flora Terrace North Beach, WA 6020
This policy was approved and adopted on 13 July 2021.